Revision 1 December 18, 2005
Clinton County
Government Study Commission
By-Laws
Article 1
MISSION
The mission of the Clinton County Government Study Commission (CCGSC) is to comprehensively review, study and analyze the governmental structure of Clinton County, Pennsylvania; to consider the advisability of the adoption of an optional form of government or a home rule charter; to recommend the adoption of an optional form of government, or to draft and recommend a home rule charter.
ARTICLE 2
OFFICERS
Section 1. Officers
The officers of the Commission shall be a Chair, Vice-Chair, Treasurer, and Secretary.
Section 2. Chair
The Chair shall preside at all meetings of the Commission. Except as otherwise authorized by resolution of the Commission, the Chair shall sign all documents and other instruments made by the Commission. At each meeting the Chair shall submit such recommendations and information as she/he may consider proper concerning the business, affairs and policies of the Commission.
Section 3. Vice-Chair
The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of the resignation or death of the Chair, the Vice-Chair shall perform such duties as are imposed on the Chair until such time as the Commission shall elect a new Chair.
Section 5. Treasurer
The Treasurer shall keep the financial records of the Commission, and shall perform all duties incident to the office.
Section 4. Secretary
The Secretary shall keep the records of the Commission, shall coordinate the activities of the stenographer to assure a written record of all votes and proceedings of the Commission, shall oversee the preparation and distribution of the agenda for all monthly Commission meetings, and shall perform all duties incident to the office.
Section 7. Officer Vacancies
If the offices of Chair, Vice-Chair, Treasurer, or Secretary shall become vacant, the Commission shall elect a successor at the next regular meeting.
Section 8. Removal of Members
If any member of the Commission fails to attend two consecutive regular meetings without sufficient explanation, the Commissioners may, by a 2/3 majority, vote removal.
Commission members shall be removed if they miss four consecutive meetings without cause.
Section 10. Filling Commission Vacancies
Should a vacancy occur, the Commission shall seek to immediately fill the vacancy by recruiting individuals who have shown a commitment to, and active interest in, the mission of the Commission. Candidates recommended to the Commission vacancy must be approved by majority vote of the Commission.
ARTICLE 3
MEETINGS
Section 1. Regular Meetings
Regular meetings may be held with appropriate notice at such times and places as shall from time to time be determined by resolution of the Commission.
Section 2. Special Meeting
The Chair may, when she/he deems it expedient, and shall, upon the written request of three Commission members, call a special meeting of the Commission for the purpose of transacting any business designated in the call. The call for a special meeting shall be delivered to each member of the Commission or shall be e-mailed or surface mailed to the business or home address of each member thereof to arrive two days or more prior to the date of such special meeting. The members of the Commission may by written instrument waive notice of any special meeting thereof. At such special meeting no business shall be considered other than as designated in the call or in the waiver, but if all of the members of the Commission are present at a special meeting, any and all business may be transacted at such special meeting.
Section 3. Quorum
At all meetings of the Commission, a majority of the members of the Commission shall
constitute a quorum for the purpose of transacting business; provided, however, that a smaller number may meet and adjourn to some other time or until a quorum is obtained, except for any official action of the Commission which shall require six votes.
Section 4: Open Meeting Law.
All meetings shall be conducted in accordance with the Pennsylvania Sunshine Act 65 PA C S A 701 et seq.
Section 5: Public Comment.
The CCGSC welcomes citizen input and shall have as part of its regular order of business an opportunity for the public to speak.
Section 5. Manner of voting
The voting on all questions coming before the Commission shall be by roll call, and the ayes and nays shall be entered upon the minutes of each meeting, unless the vote is unanimous of all members present, and in that case, the minutes shall so indicate.
ARTICLE 4
CONDUCT OF BUSINESS
Section 1: Order of Business. The order of business at a regular meeting of the CCGSC and, so far as applicable at all other meetings, shall be as follows:
I. Call to order and roll call
II. Approve the agenda
III. Approval of minutes
IV. Reports
V. Communications
VI. Old Business
VII New and Continuing Business
VII. Public Comment
IX. Announcements
A. Special Meetings: agenda, date, time and place
B. Next Regular Meeting: agenda, date time and place
C. Other
X. Adjournment
Section 2. Rules of Order
Meetings shall be conducted in accordance with the parliamentary procedure set forth in Roberts Rules of Order, and shall follow an agenda prepared by the Chair and Secretary
ARTICLE 5
AMENDMENTS
Section 1. Amendments to By-Laws
The By-Laws of the Commission shall be amended only with the approval of at least two-thirds of the members of the Commission at a regular or special meeting of which at least two days prior notice in writing shall have been given of the intention to propose amendments to the By-Laws.
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