Clinton County is a sixth class county and the Office of the Prothonotary for the Civil Division and the Office of the Clerk of Courts for the Criminal Division are combined into a dual office. The office holder is elected to a four year term. The combined office is the filing place for Civil Cases and Criminal Cases for the Court of Common Pleas of Clinton County, Pennsylvania.

The Supreme Court of Pennsylvania, The Pennsylvania Legislature, and the Administrative Office of the Pennsylvania Courts have established the Rules that must be followed. Local Rules of Court must also be followed, as well as all Rules and Regulations of the Commonwealth of Pennsylvania through mandated reporting and disbursements of fees, costs and surcharges to various State and local Agencies.

The office staff is responsible for the entry, documenting, fee collection, and maintenance of all files. Records have been retained since the creation of Clinton County in 1839.

Types of filings with these two offices are: Civil Actions, Divorces, Mortgage Foreclosures, Equity, Judgments, U.S. Tax Liens, Municipal Liens, Mechanics Liens, Writs and Executions, Appeals of DJ Civil Judgments, Protection from Abuse Cases and various other miscellaneous Actions.

The Criminal Cases (Felony and Misdemeanor Charges) are forwarded from the three District Justice Offices within Clinton County and filed with the Clerk of Courts Office. The Clerk of Courts is responsible to accept bail, if any, when posted at the Common Pleas level of Court. Costs are added to cases pursuant to various Acts and Rules, and distributed to State and Local Municipalities by the laws that apply. Summary Conviction Appeals from District Justice Decisions are also filed with the Clerk of Courts Office.

The office staff must prepare and assemble all civil and criminal cases, on appeal, for transmission to one of the three appellate courts of Pennsylvania (Supreme, Superior and Commonwealth.)

The Prothonotary and Clerk of Courts is the designated agent for accepting applications for United States Passports and strict Federal Rules and Regulations must be followed. The applications are submitted to the U.S. Passport Office and the passports are returned to the applicants by that office when approved.

The Prothonotary and Clerk of Courts may administer Oaths to Jurors, Oaths of Office and Notarize related documents.

The office has all Naturalization records from 1839 to 1982. These public records are frequently utilized by genealogy researchers.

All records maintained by the Prothonotary and Clerk of Courts Office are Public Records, with the exception of those files that by law, are not open to the public. Examples of records that are not public records are Mental Health Cases, Older Adult Protective Cases, Court Impounded Cases and files containing the name of any child victim/witness age 16 or younger. You can access any public records through our public access terminal in the Court House. This also includes all scanned documents associated with the case.